Conference Management
and Website Services

Welcome to Meeting Perfect

Meeting Perfect is a full-service Meeting Planning and Association Management company, providing services since 2000. We specialize in the planning and coordination of scientific research annual meetings and association management for societies and research organizations.

We have managed meetings from 400 to 4,000 attendees, both in the U.S. and internationally. Our services include all facets of planning and managing meetings. Our skilled team is ready to partner with you to take your meeting or society to the next level.

Services We Offer

Association Management Complete management for member societies and non-profit organizations.

Meeting Planning End-to-end meeting management — from site selection through onsite staffing.

Abstract Submissions Online abstract collection, review, publication, and archiving.

Membership Management Online membership tracking, joining/renewal, and expiration reminders.

Attendee Registration Online and onsite attendee registration and badge printing.

Onsite Management Hire and manage onsite staff for all meeting needs.

Exhibits, Advertising & Sponsorship Sale and management of exhibiting, advertising and sponsorship opportunities.

Program Publication Design, development, editing, and publication (print and online) of your event programs and advertising materials.

Site Selection Research, locate, and negotiate contracts for event venue.

Website Services Design, development, hosting, and maintenance of your meeting or society website.

Equipment Rental Rental of laptop computers, printers, and other equipment for onsite use.

What Makes Us Unique?

Experienced Our sole focus is to help organizations plan and execute professional, seamless meetings and to support society boards and committees as they focus on the goals of their organizations. It’s what we do all day, every day. We understand the unique requirements of member societies and non-profit associations.

Scalable Our services are scalable to fit your needs and your budget. We can manage all aspects of your meeting or only the specific areas in which you need assistance. We can work independently, interfacing with you as needed, or can be integrated into your staff as one of your team members.

Customizable Our services are not off-the-shelf solutions; all of our services are completely customizable. We know that what fits for one client may not work for the next.

Integrated All of our systems are integrated, allowing each system to "talk" to another. One resource translates into continuity and quality for you and your members.

Successful Our goal is to enhance your success. We have a track record of providing superior customer service before, during, and after your event — both to our clients and to members of the organizations we support.